Email Signature

Creating a Professional Signature in Outlook 365


A professional signature in Outlook 365 is an essential component of your email communication. Your signature represents you and your company, so it’s important to create one that looks professional and informative. In this article, we’ll explore the different ways you can create a signature in Outlook 365 and how to make it stand out.

Creating a Signature in Outlook 365

Creating a signature in Outlook 365 is a straightforward process. Here’s how to do it:

1. Open Outlook: Launch Outlook 365 and click on the “File” tab.

2. Click on Options: In the left-hand menu, click on “Options.”

3. Click on Mail: Click on the “Mail” tab and then click on “Signatures.”

4. Create a New Signature: Click on “New” and type a name for your new signature.

5. Customize your Signature: In the editing pane, customize your signature. You can add text, images, and links.

6. Choose Default Signature: Choose which signature you want to use as your default signature for new messages and replies/forwards.

Tips for a Professional Signature in Outlook 365

Here are some tips to make your signature stand out in Outlook 365:

1. Keep it Simple: A simple signature is easier to read and looks more professional. Avoid using too many colors, fonts, or images.

2. Include Contact Information: Make sure to include your name, title, company, phone number, and email address in your signature.

3. Use a Professional Photo: If you decide to include a photo in your signature, make sure it’s a professional headshot.

4. Link to Social Media: Include links to your professional social media profiles, such as LinkedIn or Twitter.

Adding a Logo to Your Signature in Outlook 365

Adding a logo to your signature in Outlook 365 can make it more visually appealing and help to reinforce your brand. Here’s how to add a logo:

1. Save your Logo: Save your logo as a .png or .jpeg file.

2. Insert your Logo: In the editing pane for your signature, click on the “Insert Picture” button and select your logo.

3. Resize your Logo: Resize your logo as necessary by clicking and dragging the corners.


Creating a professional signature in Outlook 365 is an important step in presenting a polished and credible image to your email recipients. By following these tips and steps, you can create a signature that represents you and your company in a professional and memorable way. Take the time to create a signature that showcases your brand and contact information, and you’ll be sure to make a positive impression with every email you send.

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